Police Records Supervisor
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Police Records Supervisor
Job Classifications
City of Foster City
Estero Municipal Improvement District
Job Specification
DEFINITION:
Under the direction of the Administrative Division Captain, supervises, assigns, reviews and participates in the work of staff responsible for the daily operations and activities of the Police Department’s Records Bureau including arrests, booking and criminal history records; ensures work quality and adherence to established policies and procedures; serves as the Police Department’s custodian of records; and performs the more technical and complex tasks relative to assigned areas of responsibility.
DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:
This classification is a first level supervisory position, which oversees the police records function.
SUPERVISION EXERCISED AND RECEIVED:
General supervision is provided by the Administrative Division Captain; position provides direct supervision over the Police Records Specialists.
IMPORTANT AND ESSENTIAL DUTIES:
The Records Supervisor is knowledgeable in the basic functions of a law enforcement office operation, record keeping, and data/word processing systems; develops and monitors goals and objectives for the Records Bureau; prepares budget requests for the Records Bureau and monitors expenditures; collects and tabulates a variety of statistics and data for departmental reports, State reports, and special projects; performs research and develops staff reports, recommends updates to departmental policies and procedures; responds to public records act requests; assesses employee performance and writes performance evaluations; manages the department's records processing system; attends City, County and other meetings as required; any other duties as assigned.
JOB-RELATED QUALIFICATIONS:
Knowledge, Skills and Abilities:
Knowledge of:  Supervisory principles, methods, and practices, techniques of police records administration and organization, budget preparation and control. Court procedures/requirements concerning criminal case filings. Pertinent federal, state and local laws, codes and regulations. Customer service principles.
Skill in:  Supervision, evaluation and counseling techniques; communicating verbally in a clear and effective manner; handling multiple activities simultaneously while maintaining attention to detail; understanding and following oral and written directions; exercising sound, independent judgment and decision making within established guidelines; maintaining accurate records and preparing clear and concise reports and materials; operating a computer keyboard at sufficient speed and with sufficient accuracy to enter data into an on-line computer system; using common office software to include Microsoft Office and applicable specialized law enforcement software; providing outstanding customer satisfaction (both internally and externally).
Ability to:  Learn and apply applicable laws, statutes, ordinances, court decisions and interpretations; effectively supervise, train, and evaluate personnel; research to obtain data, accurately utilize assigned law enforcement software applications and computer programs; apply knowledge in collecting, organizing and analyzing information for decision making; write clear, concise, grammatically correct reports and make recommendations; speak clearly, concisely and tactfully to individuals or groups; relate effectively to those contacted in the course of work.
EDUCATION AND TRAINING GUIDELINES:
Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:
Education:  Equivalent to the completion of the twelfth grade. Additional specialized training (or college level course work) in public safety studies, office administration, or a related field is highly desirable.
Experience:  Three years of progressively responsible experience in a professional office environment with some records management experience.
SPECIAL REQUIREMENTS:
Willingness to work occasional evenings and weekends, as necessary.

Position requires prolonged sitting, standing, walking, reaching, climbing, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Working knowledge of document imaging systems or automated records retrieval systems; and completion of POST Records Supervisor training are highly desirable.
LICENSES, CERTIFICATES, REGISTRATION:
Licenses:  Possession of a valid class “C” California Driver's License; and successful commission as a notary public within one year of appointment.
Certificates:  Completion of POST police records clerk training is required on hire or within a prescribed period of time following employment. Possession of or ability to obtain a POST Records Supervisor certificate and completion of the POST Public Records Act course within a prescribed period of time following employment.
SALARY:  $6,361 - $7,732 per month

City Hall - 610 Foster City Blvd.
Foster City, CA 94404
(650) 286-3200