HR Technician
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HR Technician
Job Classifications
City of Foster City
Estero Municipal Improvement District
Job Specification
DEFINITION:
To provide a wide variety of technical human resource work in a variety of program areas including benefit administration; recruitment and selection; compensation; human resources information systems database analysis and report writing; and to do related work as required.
SUPERVISION EXERCISED AND RECEIVED:
Receives general supervision from professional human resource positions. Exercises functional and technical supervision over part-time staff.
IMPORTANT AND ESSENTIAL DUTIES:
o Enroll eligible personnel, prepare and maintain records, and check benefit allowances for employee benefit programs.
o Compute and verify benefit entitlements, contribution changes, withdrawal changes and related benefit modification actions, balance and pay monthly claims for designated insurance benefits.
o Explain benefit programs to new employees; conduct exit interviews for separating employees regarding their benefits.
o Process Unemployment Insurance claims; represent City at hearings.
o Respond to employee inquiries regarding benefit eligibility, entitlement and related concerns and assist employees in understanding benefit program policies and procedures.
o Process all employee transactions such as appointments, promotions, leaves, acting pay, and demotions.
o Assist in the recruitment process by preparing and distributing job announcements, composing and placing ads, composing and recording announcements for the job hotline, updating and monitoring recruitment information on the City’s web site, screening applications, and answering inquiries from rejected applicants.
o Plan, coordinate, and perform human resources information systems database analysis and report writing; produce custom and special human resources information systems reports.
o Process, update, and maintain accounts payable for the Department.
o Work with departments in coordinating examination schedules and locations; prepare necessary correspondence for the examinations; notify candidates; enlist the services of examination board members; assemble and mail packets to oral board members.
o Proctor written, performance and oral tests for a variety of classifications.
o Orientate Oral Board members on EEOC/Affirmative Action guidelines and City procedures. Coordinate and provide supervision of support staff for joint recruitment activities.
o Prepare routine correspondence, including invitations to interview or letters of regret, to job applicants and thank you letters to oral board members.
o Represent the City at job fairs and other outside activities.
o Certify merit system vacancies in accordance with personnel rules and memoranda of understanding. Gather and assemble data and prepare routine reports; maintain a variety of records and files.
o Screen calls and visitors, referring inquiries as appropriate, and respond to requests for information regarding general personnel matters.
JOB-RELATED QUALIFICATIONS:
Knowledge, Skills and Abilities:
Knowledge of:  o Personnel policies and procedures relating to recruitment, selection, benefit administration, compensation, human resources information systems, and related areas.
o English usage, grammar, spelling and punctuation.
o Modern office procedures, methods and computer equipment. Business letter writing and basic report preparation.
o Principles of supervision, and training. Basic arithmetic.
o Record control and statistical record keeping and report preparation.
Ability to:  o Plan, coordinate and organize work to meet deadlines.
o Learn and perform human resources information systems database analysis and special report writing.
o Learn the City’s accounting software and accounts payable process and procedures.
o Compose routine correspondence demonstrating good English skills in spelling, vocabulary, grammar and punctuation.
o Communicate clearly and concisely both orally and in writing.
o Understand, interpret and apply rules, regulations and memoranda of understanding.
o Establish and maintain cooperative work relationships with those contacted in the course of work.
o Operate standard office machines including personal computer, typewriter and calculator.
o Prepare and maintain accurate and complete records and reports.
EDUCATION AND TRAINING GUIDELINES:
Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:
Education:  Equivalent to a high school diploma. Additional specialized training in public administration, human resources management, business administration or a related field is desirable.
Experience:  Two years of increasingly responsible clerical or account clerical experience, preferably in a human resources environment
SPECIAL REQUIREMENTS:
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office environment.
LICENSES, CERTIFICATES, REGISTRATION:
SALARY:  $5,374 - $6,532 per month

City Hall - 610 Foster City Blvd.
Foster City, CA 94404
(650) 286-3200