Finance Director
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Finance Director
Job Classifications
City of Foster City
Estero Municipal Improvement District
Job Specification
DEFINITION:
Under administrative direction of the City Manager, plans, organizes, provides administrative direction and oversight of the Financial Services Department.

Participates in all financial and related functions and activities, which include investments, coordinating the production and the administration of the City/District budget, financial transaction processing, record keeping, and reporting, payroll, utility billing, and information systems technology that relates to financial operations; functions as the Chief Financial Officer for the City/District; and may serve as the City Treasurer if so appointed by the City Council.

Provides expert professional assistance to City management staff in all aspects of financial management; fosters cooperative working relationships with regulatory agencies; and performs related work, as required.
DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:
Oversees, directs and participates in all activities of the Finance Department, including the treasury and budget functions. The work involves both the oversight of functions and activities and performance of many of the reporting, reconciliation and other day-to-day functions. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

Responsible for coordinating the activities of the department with those of elected and appointed officials and managing and accomplishing the complex and varied functions of the department.

This is a full-time, exempt management position requiring significant technical ability and excellent communication skills.
SUPERVISION EXERCISED AND RECEIVED:
Receives general administrative direction from the City Manager. Exercises direct supervision over management, professional, technical and clerical staff.
IMPORTANT AND ESSENTIAL DUTIES:
Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the department; prepares and administers the department’s budget.
Plans, organizes, administers, reviews and evaluates the work of professional and office support staff.
Provides for the selection, training, professional development and work evaluation of department staff; recommends discipline as required; provides policy guidance and interpretation to staff.
Contributes to the overall quality of the department’s service by developing, reviewing and implementing policies and procedures to meet legal requirements and City needs.
Coordinates the production of the annual budget for the City; calculates cost distribution, incorporates departmental projected budgets and provides for the production and distribution of preliminary and final budget documents; provides for financial forecasting and planning.
Monitors the adopted budget and prepares a mid-year budget review and quarterly reports for submission to the City Council.
Prepares the Comprehensive Annual Financial Report (CAFR), including the transmittal letter, MD&A and related narrative, financial and statistical data. Ensure the timely delivery of financial documents and information; ensure compliance with general accounting and auditing standards.
Oversees, coordinates and provides information required for the annual City financial audit including capital assets; responds to and implements auditor’s recommendations.
Controls and manages the City’s investment portfolio; ensures that investments meet the City’s policy guidelines and that adequate cash is available to meet obligations; prepares periodic reports regarding investments to the City Council.
Prepares or directs the preparation and reconciliation of journals, ledgers and other accounting records; prepares or directs the preparation of records and reports for submissions to various regulatory and other governmental agencies, including the annual State Controller’s reports.
Oversees cashiering, business license, utilities, accounts receivable, accounts payable, payroll and other financial functions of the City.
Prepares and directs the preparation of a variety of written correspondence, reports, procedures, ordinances and other written materials.
Maintains and directs the maintenance of working and official departmental files.
Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes as required.
Directs the collection of assessed taxes, fees and charges from City businesses, property owners and residents.
Provides budgeting, accounting and reporting for the City’s Low and Moderate Income Housing (LMIH) program.
Oversees the issuance of any debt or capital financing as well as the accounting for all capital improvement projects.
Serves as the staff liaison to the Audit Committee and Successor Agency of the City of Foster City.
Provides technical advice to City’s management and City Council in City financial and accounting matters and ensures the City complies with the Government Accounting Standards Board (GASB).
JOB-RELATED QUALIFICATIONS:
Knowledge, Skills and Abilities:
Knowledge of:  Principles and practices of public agency finance, including investment, treasury, general and governmental accounting, auditing and reporting functions.
Principles and practices of public agency budget development, administration and accountability.
Information technology hardware and software related to financial and administrative functions.
Administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff, either directly or through subordinate levels of supervision.
Applicable laws, codes and regulations.
Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, regulatory and legislative organizations.
Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.
Ability to:  Plan, organize, administer, coordinate, review, evaluate and personally participate in a comprehensive public agency financial management.
Oversee the planning, development and implementation of a City-wide financial plan.
Maintain an effective investment portfolio within the guidelines established by the City.
Maintain accurate financial records and prepare clear and accurate reports for informational, auditing and operational use.
Administer programs and the work of professional, technical and office support staff
Select, train, motivate and evaluate the work of staff.
Provide for the training and professional development of staff.
Develop and implement goals, objectives, policies, procedures, work standards and internal controls for each department.
Interpret, apply and explain complex laws, codes, regulations and ordinances.
Effectively represent each department and the City in meetings with governmental agencies, contractors, vendors, and various business, professional, regulatory and legislative organizations.
Prepare clear and concise reports, correspondence, policies, procedures and other written materials.
Use tact, initiative, prudence and independent judgment within general policy and legal guidelines.
Establish and maintain effective working relationships with those contacted in the course of the work.
EDUCATION AND TRAINING GUIDELINES:
Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:
Education:  Equivalent to graduation from a four year college or university with major course work in accounting, economics, business or public administration or a field related to the work.
Experience:  A combination of six years of responsible financial management or governmental accounting including three years of supervisory or administrative experience in a public agency setting that includes maintaining financial records, preparing financial statements and/or managing the financial functions of a public agency.
SPECIAL REQUIREMENTS:
Ability to attend evening meetings; ability to communicate effectively verbally and in writing; ability to manage multiple priorities and projects; ability to apply technical knowledge and explain information to a variety of audiences.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone
LICENSES, CERTIFICATES, REGISTRATION:
Licenses:  Must possess a valid California class C driver’s license and have a satisfactory driving record.
SALARY:  $11,848 - $14,402 per month

City Hall - 610 Foster City Blvd.
Foster City, CA 94404
(650) 286-3200