City Clerk
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City Clerk
Job Classifications
City of Foster City
Estero Municipal Improvement District
Job Specification
DEFINITION:
Within City Council/Board of Directors policy determination, compliance with California Law, and subject to City Council/Board of Directors direction, this position is responsible for records maintenance, coordination of all regular, special and adjourned meetings agendas and minutes, conducting City and District elections, attesting to and signing documents as an officer of the City/District, working with City/District Attorney to prepare materials for the City Council/District Board of Directors, and serving as Clerk to the Council, District Secretary to the Board, and Secretary to the Community Development Agency (CDA).
DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:
This is an appointed management position mandated by California Law that serves the Council/Board in conducting routine and special municipal business. Works closely with the City Manager on a daily basis and as a member of the management team.
SUPERVISION EXERCISED AND RECEIVED:
Supervises Executive Secretary and Office Assistant positions. Receives supervision from the City Manager, and indirectly through the City Manager from the City Council/Board of Directors.
IMPORTANT AND ESSENTIAL DUTIES:
Plans and directs work in maintaining and certifying copies of official documents and records; attends, records and directs recording of City/District/Community Development Agency meetings, prepares meeting agendas and minutes; prepares legal notices for advertising required by law; attests, posts and indexes ordinances, resolutions, and other documents required by law; affixes City/District/CDA seal on all official documents; coordinates elections, supervises issuance of official notices, verifies signatures, assures compliance with election codes, laws; certifies results and presents to City Council/Board of Directors; prepares and monitors department budget; receives petitions relating to initiatives, referendums, or recalls; advertises for, receives, and facilitates bid openings for City/District permanent records, maintains records custody, certifies and indexes copies, prepares records for destruction; maintains automated legislative history index records system; prepares correspondence, accepts subpoenas, and responds to public inquiries.
OTHER JOB-RELATED DUTIES:
Provides notary public services to citizens and City/District departments; prepares proclamations and awards for City/District agendas; coordinates City/District special functions, meetings, receptions, public presentations; prepares and distributes City/District roster with advisory committee information; maintains Municipal Code book; administers official oaths of office, affirmations, and acknowledgements; acts as filing officer for campaign disclosure statements and statements of economic interests; records documents and maps with the county recorder; coordinates inactive records storage for all city departments.
JOB-RELATED QUALIFICATIONS:
Knowledge, Skills and Abilities:
Knowledge of:  City government functions, office management methods and procedures, business letter and report writing principles including correct English grammar, vocabulary, spelling and punctuation; budget preparation and administration.
Ability to:  Learn, retain, and use computer records systems, word processing applications, filing systems, and microfilming procedures; filing and indexing methods and records retrieval procedures; provisions of law such as ordinances, resolutions, State codes and regulations concerning annexations, special assessment district and election proceedings, public contract administration, State and municipal code resources; transcribe information such as meeting minutes and routine correspondence from tapes to word processing; direct maintenance of filing systems, microfilm records, and implement storage methods; proofread, edit and assure quality of documents using proper legal and municipal code procedures and requirements; respond to requests and maintain cooperative relationships with elected officials, other employees, and the public; provide information on records, proceedings, and elections; ability to attend meetings during non-business hours; speak, read, and make presentations in public meetings/procedures; to set up or direct the set up of tables, chairs, and recording equipment. Ability to effectively accomplish a multitude of complex tasks and issues simultaneously.
EDUCATION AND TRAINING GUIDELINES:
Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:
Education:  Equivalent of completion of the twelfth grade and two years of college. One year of experience as City Clerk or Deputy City Clerk can be substituted for one year of college up to two years.
Experience:  Three years full-time, increasingly responsible clerical experience in a public agency. Supervisory experience preferred.
SPECIAL REQUIREMENTS:
Physical stamina and mental alertness to sit for long periods of time and attentively follow and direct proceedings and meetings.
LICENSES, CERTIFICATES, REGISTRATION:
Certificates:  Possession of, or ability to obtain a Certified Municipal Clerk (CMC) certificate is desirable.
SALARY:  $7,576 - $9,209 per month

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City Hall - 610 Foster City Blvd.
Foster City, CA 94404
(650) 286-3200