Building and Vehicle Maintenance Manager
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Building and Vehicle Maintenance Manager
Job Classifications
City of Foster City
Estero Municipal Improvement District
Job Specification
DEFINITION:
Under general direction, plans, schedules, manages and supervises the programs and activities of the Building and Vehicle Maintenance Division of the Parks and Recreation Department; manages and develops outside contracts, vendors, and project budgets; assures regulatory compliance and economy in all programs; performs related work as required.
SUPERVISION EXERCISED AND RECEIVED:
The position supervises the Mechanic, Building and Vehicle Maintenance Worker I/II, and Equipment Maintenance Worker and other staff as assigned. The Building and Vehicle Maintenance Manager receives direction from the Parks & Recreation Director.
IMPORTANT AND ESSENTIAL DUTIES:
The duties and responsibilities listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the classification.

Plans, organizes, and manages the maintenance, operation, inspection, installation and repair of facilities as assigned; prepares work plans and schedules.

Supervises and manages safety training and work task procedures; assigns, supervises, trains, inspects and evaluates work of subordinate personnel; delegates field responsibilities and functions to subordinate staff.

Collects data such as work requests/job orders, inventory, equipment replacement, purchasing, fixed assets; reviews plans and specifications for input into computerized programs; prepares and submits data for B.M.P. (Best Management Practices) reports.

Plans, schedules and participates in vehicle and equipment maintenance assignments; sets priorities for section personnel on work assignments involving vehicle maintenance, repair, and purchases/replacements as well as mechanical equipment maintenance, repair and purchases/replacements; plans and schedules vehicle and equipment maintenance/repair activities; develops programs for routine and preventive maintenance of vehicles and equipment; prepares work plans and schedules.

Receives, evaluates and processes work requests from City departments; and determines priorities and methods necessary to achieve objectives; advises management staff of work in progress, operating problems and actual or potential delays.

Supervises and manages safety training and work task procedures; directs, assigns, supervises, trains, inspects and evaluates work of subordinate personnel; delegates responsibilities and functions to subordinate staff; conducts staff meetings; inspects work of assigned staff; conducts employee performance evaluations and recommends employee actions, including performance improvements, discipline and salary adjustments; manages and approves time sheets, including overtime.

Coordinates computerized system to track vehicles and equipment, work orders, time and materials, and prepare periodic charge-back reports; prepares periodic reports and summaries; and directs and participates in the maintenance of records of work activities.

Coordinates projects with other City work units and outside contractors; assists in the determination of the need for use of contractors; prepares contract documents and specifications; participates in vendor/contractor selection; administers contracts; reviews and evaluates the work of contractors; determines contractual compliance; reviews and approves billings and charges for services.

Administers programs and processes and makes decisions in accordance with established rules and regulations, policies and procedures and guidelines; participates in the development of department/division rules, policies and procedures, goals and objectives, and priorities; coordinates external compliance programs including the CHP BIT inspection program.

Assists in the preparation of the department budget; prepares and submits budget for assigned division and program areas; monitors budget expenditures; prepares cost estimates for maintenance, repair, and program activities.

Evaluates equipment for purchase and assists in the development of specifications; orders materials and supplies; approves orders of materials and supplies by other staff associated with program area.

Responds to questions, complaints and emergency calls and takes appropriate courses of action.

Performs related work as assigned.
JOB-RELATED QUALIFICATIONS:
Knowledge, Skills and Abilities:
Knowledge of:  principals, practices and methods of vehicle and equipment management; applicable federal, state and local laws, codes and regulations, including safety regulations and procedures; effective supervisory and management principles and practices; methods, materials, terminology, and tools and equipment associated with parks and recreation facilities and systems construction, repair and maintenance; design drawing and specifications; budgeting, accounting and purchasing methods and principles; methods, materials, terminology, and tools and equipment associated with vehicle and equipment maintenance and repair; business mathematics; design drawing and specifications; effective methods of record keeping and inventory control; computerized maintenance management systems; training and employee development programs; business correspondence, report writing, and English usage, including spelling, punctuation and grammar.
Skill in:  preparing budget analysis, cost projections and cost-benefit analyses; managing complex projects; operating required tools, vehicles and equipment in a safe manner; communicating clearly and concisely, both orally and in writing; training, evaluating and instructing staff; operating office equipment, including computers and associated software applications; scheduling and implementing an effective preventive maintenance program; troubleshooting equipment problems and estimating staff, materials and supplies required to perform maintenance and repair work; maintaining accurate records of materials supplies and work performed; and reading and interpreting plans, specifications and manuals for a variety of vehicles and equipment; reading and interpreting contracts.
Ability to:  plan, organize, direct, schedule, supervise, and review activities of assigned staff; prepare projects and see them to completion; interpret work from sketches, blueprints, and maps; prepare and review plans and specifications; analyze problems, evaluate alternatives, and make sound decisions and recommendations; present clear and concise oral and written reports; interpret and apply pertinent provisions of the City’s Rules and Regulations, City policies and other laws related to human resources administration; plan, prioritize and direct divisional programs; use tools and equipment associated with the functions assigned to supervise; establish and maintain effective working relationships with those contacted in the course of work; exercise good judgment and make appropriate decisions; learn and use a variety of computer software applications related to the work; perform related duties as assigned.

Develop effective customer service policies and procedures; use computer applications related to the work; prepare periodic and special reports and correspondence related to the work of the division; perform vehicle and equipment repair and testing; establish and maintain effective working relationships with those contacted in the course of the work.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.
EDUCATION AND TRAINING GUIDELINES:
Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way would be:
Education:  A high school diploma or equivalent and technical training and/or certification in vehicle repair. Equivalent to an AA Degree in Automotive Technology is desirable.
Experience:  Five years working experience at journeyman level as a mechanic performing vehicle and equipment repairs and at least one year experience in a supervisory capacity.

Experience with large and/or specialized vehicles, such as fire engines, police cars, and/or Vactor trucks, is very strongly desired.
SPECIAL REQUIREMENTS:
Ability to stand for long periods of time; ability to climb, stoop, squat and bend to diagnose and repair vehicles and equipment; ability to discern color; ability to work effectively with all levels of staff; ability to develop and maintain records and automated systems for tracking and monitoring work and inventories.
LICENSES, CERTIFICATES, REGISTRATION:
Licenses:  Possession of a valid California Class "C" and Class “B” Driver's License upon appointment. Must maintain valid licenses with appropriate endorsements and a good driving record; meet requirements for renewal of required licenses.
Certificates:  Possession of ASE Certification in air conditioning, brakes and electrical systems.
SALARY:  $7,210 - $8,764 per month

City Hall - 610 Foster City Blvd.
Foster City, CA 94404
(650) 286-3200