Ticket Policy
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Ticket Policy

City of Foster City Policy Regarding the Distribution of Complimentary
Tickets Pursuant to FPPC Regulation 18944.1

Section 1. Purpose of Policy.

The purpose of this policy is to establish a fair and equitable process for
the distribution of complimentary tickets or passes provided to the City in
compliance with the requirements of Section 18944.1 of the Fair Political
Practices Commission Regulations. This Policy is subject to all applicable FPPC
Regulations and the Political Reform Act, as they now exist or may hereafter be
added or amended. (These regulations can be found at Title 2 of the California
Code of Regulations and will be referred to as “FPPC Regulations”).

Section 2. Definitions.

Unless otherwise expressly provided herein, words and terms used in this
Policy shall have the same meaning as that ascribed to such words and terms in
the California Political Reform Act of 1974 (Government Code Sections 81000, et
seq., as the same may from time to time be amended) and the Fair Political
Practices Commission (“FPPC”) Regulations (Title 2, Division 6 of the California
Code of Regulations, Sections 18110 et seq., as the same may from time to time
be amended).

A. “City” or “City of Foster City” shall mean and include
the City of Foster City, and any other affiliated agency created or activated by
the Foster City City Council, and any departments, boards and commissions
thereof.

B. “City Official” shall mean every officer, agent and employee
of the City who is obligated to file an Annual Statement of Economic Interests
(FPPC Form 700) under state law or the City’s current conflict of interest
code.

C. “City Venue” shall mean and refer to any facility owned,
controlled or operated by the City.

D. “FPPC” shall mean and refer to the
California Fair Political Practices Commission.

E. “Immediate family”
shall mean and refer to the spouse and dependent children of the City Official.
The term spouse includes registered domestic partners recognized by state law
and dependent children shall mean a child, including an adoptive child or
stepchild, of a City Official who is under 18 years old and who the City
Official is entitled to claim as a dependent on his or her federal tax
return.

F. “Policy” shall mean and refer to this Policy Regarding the
Distribution of Complimentary Tickets Pursuant to FPPC Regulation
18944.1.

G. “Ticket” shall mean and refer to a “ticket or pass” as that
term is defined in FPPC Regulation 18944.1, as amended from time to time, but
which currently defines a “ticket or pass” as admission privileges to a
facility, event, show or performance for an entertainment, amusement,
recreational, or similar purpose.

Section 3. Application of Policy.

A. This policy shall be applicable to every officer, agent and employee of
the City who is obligated to file an Annual Statement of Economic Interests
(Form 700) under state law or the City’s current Conflict of Interest
Code.

B. This Policy governs the distribution of complimentary Tickets
received by the City that are either:

1. Gratuitously provided to the
City by an outside source;
2. Acquired by the City by purchase;
3.
Acquired by the City as consideration pursuant to the terms of a contract for
the use of a city venue; or
4. Acquired and distributed by the City in any
other manner.

C. This Policy does not apply to:

1. Any other item
of value provided to the City or any City Official, regardless of whether
received gratuitously or for which consideration is provided.
2. Tickets
provided by sources other than the City
3. A Ticket received by a City
Official from the City where both the City Official and the City treat and
report the value of the Ticket as income consistent with applicable state and
federal income tax laws and the Ticket is reported as income pursuant to the
provisions of this Policy.

Section 4. General Provisions.

A. No Right to Tickets: The use of complimentary Tickets is a privilege
extended by the City and not the right of any person to which the privilege may
from time to time be extended.

B. Limitation on Transfer of Tickets:
Tickets distributed to a City Official pursuant to this Policy shall not be
transferred to any other person, except to members of such City Official’s
immediate family solely for their personal use. If a City Official transfers a
Ticket he or she has received from the City to another person, as opposed to
returning the Ticket to the City for redistribution, then the value of the
Ticket or Tickets he or she transfers shall constitute a gift to him or her and
shall be reportable as provided by the regulations of the FPPC.

C.
Prohibition Against Sale of or Receiving Reimbursement for Tickets: No person
who receives a Ticket pursuant to this policy shall sell or receive
reimbursement for the value of such Ticket.

Section 5. Ticket Administrator.

A. The City Council delegates the authority to the City Manager or his/her
designee to be the Ticket Administrator for purposes of implementing the
provisions of this Policy.

B. The Ticket Administrator shall have the
authority, in his or her sole discretion, to establish procedures for the
distribution of Tickets in accordance with this Policy. Such authority includes
the power to distribute such a Ticket to the City Manager provided that doing so
is otherwise consistent with this Policy. All requests for Tickets that fall
within the scope of this Policy shall be made in accordance with the procedures
established by the Ticket Administrator.

C. The Ticket Administrator
shall determine the face value of Tickets distributed by the City for purposes
of Sections 6.A. and 6.B of this Policy.

D. The Ticket Administrator, in
his or her sole discretion, may revoke or suspend the Ticket privileges of any
person who violates any provision of this Policy or the procedures established
by the Ticket Administrator for the distribution of Tickets.

E. For the
purpose of implementing this policy, and completing and posting the FPPC
California Form 802, the Ticket Administrator shall be the “Agency Head.”

Section 6. Conditions Under Which Tickets May be Purchased and/or
Distributed.

Subject to the provisions of this Policy, the Ticket Administrator may
distribute complimentary Tickets to City Officials under any one of the
following conditions:

A. The City Official reimburses the City for the
face value of the Ticket(s) at the time of distribution.

B. The City
Official treats the Ticket(s) as income consistent with applicable federal and
state income tax laws and the Ticket(s) are reported as income pursuant to the
provisions of this Policy.

C. The distribution of the Ticket(s) to, or at
the behest of, the City Official that accomplishes or furthers one or more of
the following governmental and/or public purposes:

1. Facilitating the
performance of a ceremonial role or function by a City Official on behalf of the
City at an event, for which the City Official may receive enough Tickets for the
City Official and each member of his or her Immediate Family.
2. Facilitating
the attendance of a City Official at an event where the job duties of the City
Official require his or her attendance at the event, for which the City Official
may receive enough Tickets for each member of the City Official’s Immediate
Family.
3. Promotion of intergovernmental relations and/or cooperation and
coordination of resources with other governmental agencies, including, but not
limited to, attendance at an event with or by elected or appointed public
officials from other jurisdictions, their staff members and their guests. 4.
Economic or business development purposes on behalf of the City.
5. Promotion
of City resources and/or facilities available to Foster City residents.
6.
Promotion of City-run, sponsored or supported community events, activities or
programs.
7. To monitor and evaluate the value of City-run, sponsored or
supported community events, activities or programs to the City including but not
limited to evaluation of the venue, quality of performances and compliance with
City policies, agreements and other requirements.
8. Promotion and evaluation
of events, activities or programs at City venues, including but not limited to
evaluation of the venue, quality of performances and compliance with City
policies, agreements and other requirements.
9. Promoting, supporting and/or
showing appreciation for programs or services rendered by charitable and
non-profit organizations benefiting Foster City residents.
10. Promotion of
City tourism on a local, state, national or worldwide scale.
11. Business
retention or attraction on a local, state, national or worldwide scale.
12.
Promotion of City recognition, visibility, and/or profile on a local, state,
national or worldwide scale.
13. Encouraging Foster City resident and
business support for and attendance at local events.
14. Encouraging
participants in City sponsored programs to attend local events.
15.
Attracting or rewarding volunteer public service.
16. Encouraging or
rewarding significant academic, athletic, or public service achievements by
Foster City students, residents or businesses.
17. Attracting and retaining
highly qualified employees in the City service.
18. Recognizing or rewarding
meritorious service by a City employee.
19. Promoting enhanced City employee
performance or morale.
20. As an incident to the above public purposes,
allowing for the Immediate Family of the City Official to accompany the City
Official to events to accomplish any of the purposes listed in this
Resolution.

Section 7. Tickets Distributed at the Behest of a City
Official.

A. Only the following City Officials shall have authority to behest Tickets:
City Council Members, the City Manager, the Assistant City Manager, and
Department Heads.

B. Tickets shall be distributed at the behest of a City
Official only for one or more public purposes set forth in Section 6-C.
above.

C. If Tickets are distributed at the behest of a City Official,
such City Official shall not use one of the Tickets so distributed to attend the
event.

Section 8. Other Benefits.

A. The distribution of Tickets pursuant to this Policy shall not constitute a
“gift” to the City Official receiving the Ticket, however, other benefits, such
as food or beverage or other gifts provided to the City Official that are not
part of the admission provided by the complimentary Ticket, will need to be
accounted for as gifts.

B. If the City receives complimentary Tickets
that are earmarked for particular City Officials, then the Tickets are
considered gifts to that particular City Official. If these Tickets are not
returned unused to the provider within thirty (30) days of receipt, then the
City Official must comply with the applicable FPPC gift limit regulations and
reporting regulations.

Section 9. Posting and Disclosure Requirements.

A. This Policy and Form 802 reports required by Section 18944.1 of the FPPC
Regulations shall be posted on the City’s website as required by that
Section.

B. Tickets provided to City officials as part of their official
duties, or Tickets provided so that the City Official may perform a ceremonial
role or function on behalf of the City are not to be subject to this Policy and
are exempt from any disclosure requirements under Section 9.0. A ceremonial role
or function includes, but is not limited to, making a speech, participating in a
panel or seminar, presenting an award or proclamation, or cutting a
ribbon.

C. The distribution of Tickets pursuant to this Policy shall be
documented by the preparation and certification of Fair Political Practices
Commission Form 802. Within thirty (30) calendar days of the distribution of a
Ticket, the Ticket Administrator shall prepare and certify a Form 802 and shall
post it on the City’s Website.

1. The name of the recipient, except that
if the recipient is an organization, the City may post the name, address,
description of the organization and number of Tickets provided to the
organization in lieu of posting the names of each recipient.
2. A description
of the event.
3. The date of the event.
4. The face value of the
Ticket.
5. The number of Tickets provided to each person.
6. If the Ticket
is distributed at the behest of a City Official, the name of the City Official
who made such behest.
7. A description of the public purpose(s) under which
the distribution was made, or alternatively, the City Official is treating the
Ticket as income.

D. Tickets distributed by the City for which the City
receives reimbursement from the City Official shall not be subject to the
disclosure provisions set forth herein. Policy adopted by the City Council on
March 5, 2012.

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